MEETING MINUTES
THE PLACID BAY CIVIC ASSOCIATION ANNUAL MEMBERSHIP MEETING May 17, 2025
Board of Directors Attendees: Robert McCarthy, President; Jim Rogers, Treasurer; Dottie McCarthy, Secretary; Mario Haggerty; and Richard Smail.
Members present: 20
Validation that a quorum exists (10% of members)
Minutes of the 2024 Annual Meeting were approved.
- THE ANNUAL 2024 MEMBERSHIP MEETING WAS CALLED TO ORDER BY THE PRESIDENT AT 10:07 A.M.
- BUSINESS MEETING
ELECTIONS FOR BOARD OF DIRECTORS
The Chairperson announced seven openings for the Board of Directors. A motion was put forth to continue the term of office for Treasurer, Jim Rogers, and to reinstate the term of Rich Smail. A motion was put forward to approve their Board membership. The motion was seconded and passed. The President offered members of the PBCA the opportunity to join the Board, and the following individuals offered: Dave Czako, Jack Bamba, and Karen Roberts. A motion was put forth for their Board of Directors membership, was seconded and the motion was passed.
- REPORTS
COMPLETED PBCA PROJECTS: A report on completed projects was provided by Bob McCarthy, President. The completed projects in the past fiscal year included the following: repair of the boat ramp dock; annual community clean-up day; maintenance of flags and landscape at Venue and at the grist mill; meeting with Westmoreland County Administrator and District Superintendent on Placid Bay business, including the Sanitary District’s responsibilities for road funding, dams, stop signs, etc.; purchased and installed Internet Service and a Smart TV in the Venue for renters and PBCA-sponsored activities; purchased and installed a water mist system for the Venue pavilion for use during extreme heat; per State mandate, maintenance of the Venue shoreline by removing and disposing of invasive plants and shrubs. Mr. McCarthy encouraged all members to take an active volunteer role in the PBCA to keep up project momentum.
FUTURE BUILDING AND GROUNDS PROJECTS: A report on projects looking forward was provided by David Roberts, Volunteer Building and Grounds Committee Chair. Mr. Roberts reported that the Board and Membership should consider turning Chrystal, Diaboleux and Small Petite dams over to the Sanitary District. He indicated that there are many advantages to making the transfer, including funding for upkeep, easier loans and grants, and less PBCA liability. The members and Board discussed at length what it takes physically and financially to maintain Placid Bay’s amenities, and what amenities could be lost if the PBCA is no longer able to do so. Mr. Roberts also suggested that, in the future, the Venue HVAC system and deck will need replacement. He also suggested that–as PBCA members and the Board have discussed for the past couple of years–the boat ramp is going to need replacement, and the cost will be substantial.
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- REPORTS, CONT.
A discussion opened for more community support for projects and activities, as it is the same group of people who are always involved. A member noted that she thinks the PBCA needs to communicate more with the public. She was asked to check the PBCA website and new Facebook page and help spread the PBCA’s reach.
PBCA SPONSORED EVENTS: A report on PBCA-sponsored events was provided by Mario Haggerty, PBCA Events Coordinator. Mr. Haggerty reported that the PBCA sponsored many events for the Placid Bay Community and beyond this year. These events included: a FAMILY FUN DAY in June which was a free event for residents of Placid Bay and included outdoor games, music and food; a KAYAKING ON THE CREEK event in August, which was a fundraiser for the PBCA and open to the public; a CHILI COOK-OFF in October which was a fundraiser for the PBCA; a Halloween “BOO-BASH” in October which was a free event for families in Placid Bay which included games, costume contest, arts and crafts activities, etc.; Breakfast with Santa in December, a free event for Placid Bay residents; a POPCORN AND MOVIE NIGHT in January, open to the public for a small fee (for popcorn); and a SOUP-A-BOWL PARTY in February which was a fundraiser, open to the public and free to anyone bringing soup, and $5.00 fee to those who didn’t! Mr. Haggerty noted that these events took a lot of planning and required a lot of volunteer support. He asked that someone in the membership meeting step up and help coordinate these events so we can keep them going this year and beyond.
FINANCIAL REPORTS
A report for the past Fiscal Year (May 2024 through April 2025) was given by Treasurer, Jim Rogers. Mr. Rogers indicated that if anyone would like further details on financial reports, they could be found at the display table. Mr. Rogers also provided a copy of the FY 2025-2026 Annual Budget for membership review and approval. A motion was put forth for approval of the FY 2025-2026 Budget, it was seconded and the motion was passed.
- ACKNOWLEDGE MEMBERSHIP AND VISITORS
Visitors and members attending the meeting included: Kathleen Luper; Susan Perry; Brian DeVico; Nancy Minor; William Burns; David Roberts; Karen Roberts; Brian Ricks; Mary McKelvin; Donna Bison; Butch Foutz; Jack Bamba; Charlette Queen; Dave Czako.
- THE MEMBERSHIP MEETING ADJOURNED @ 11:05 A.M. AND NEW BOARD REMAINED FOR A WORKING MEETING
These minutes were drafted by Karen G. Roberts for the PBCA Board of Directors
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MEETING MINUTES
NEWLY ELECTED BOARD MEMBERS WORKING MEETING
After 2025 Annual Meeting, May 17, 2025
ELECTIONS FOR PRESIDENT, VICE PRESIDENT, SECRETARY, AND TREASURER
The Board members voted for their officer’s one-year terms of President, Vice President, Secretary, and Treasurer. The new Board voted for Dave Czako as President; Jack Bamba as Vice President; Jim Rogers as Treasurer; and Karen Roberts as Secretary. Rich Smail, Board Member At-Large was voted in for a two-year term.
The Board discussed plans for the first monthly Board meeting which is scheduled June 2. Board members also briefly discussed upcoming strategies and plans for the new fiscal year.
These minutes were drafted by Karen G. Roberts, PBCA Secretary
Page 1 of 1 NEW BOARD OF DIRECTORS WORKING MEETING FOLLOWING 2025
ANNUAL MEETING, MAY 4, 2024
Watch the slide show:
https://docs.google.com/presentation/d/1z38MhRUsIEmWnETHFNLsD_hBF6SholYN?rtpof=true&usp=drive_fs
THE PLACID BAY CIVIC ASSOCIATION ANNUAL MEMBERSHIP MEETING MINUTES
May 4, 2024 Meet & Greet 9 – 10 Meeting 10 – 12
Attendees: Daniel Clark, Chairperson; Jim Rogers, Treasurer and Acting President; Mario Haggerty; Robert McCarthy; David Roberts; Rich Smail
Members present: 21 Guests present: 14
Validation that a quorum exists (10% of members)
Minutes of the 2023 Annual Meeting were approved.
- THE ANNUAL 2024 MEMBERSHIP MEETING WAS CALLED TO ORDER BY THE CHAIRPERSON AT 10:07 A.M.
The Chairperson made a request for volunteers, and requested that anyone wishing to become a member do so before the meeting continued.
- REPORTS
A report on completed projects, future projects, and future events was provided to David Roberts. Members and visitors were encouraged to volunteer their services and talents for work on future projects.
A report on Fiscal Year 2024 membership was presented by Jim Rogers.
A report on Fiscal Year 2024 rentals of the Event Venue was given by Jim Rogers.
Reports for Fiscal Year 2024 actual versus final Budget, and the Budget for Fiscal Year 2025 were presented by Jim Rogers. Mr. Rogers indicated that anyone wishing further detail of financial reports may fill out a request form.
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III. BUSINESS MEETING
BY-LAWS REVIEW and APPROVAL
A Motion was brought forward to the Membership to accept amendments to the Bylaws. The motion was seconded and passed.
ELECTIONS FOR BOARD OF DIRECTORS
The Chairperson announced six openings for the Board of Directors. A motion was put forth for three current Board members to sit on the Board: Jim Rogers, David Roberts, and Robert McCarthy. The motion was seconded and passed. The Chairperson offered members of the PBCA the opportunity to join the Board. Sam Lewis came forward, was recognized, a motion was put forth for his Board membership, was seconded and the motion was passed.
ELECTIONS FOR PRESIDENT, VICE PRESIDENT, SECRETARY, AND TREASURER
The Board, as recently elected, voted by blind ballot for one-year terms of President, Vice President, Secretary, and Treasurer. The Board voted, then announced to the membership: Robert McCarthy as President; Sam Lewis as Vice President; Jim Rogers as Treasurer; and Mario Haggerty as Secretary.
- ACKNOWLEDGE MEMBERSHIP AND VISITORS
Visitors and members attending the meeting included: Frank Clark, Karen Roberts, Paul Long; Tim and Nancy Minor; John Torretta; Sam Lewis (joined the Board); Lorri W.; Angela Sanford; Susan Perry; Gloria Beatty; Dave Bruce; Peggy and Tommy Moss; John and Joyce Watson; Julie and David Burks; Tim May; Rick Davis; Scott and Amanda Tucker; Jeff Eby; Dottie McCarthy; Phyllis Mercilliott and Mark Mercilliott; Celestine Johnson; Thurston Brown; Darlene Keating.
- THE MEETING ADJOURNED @ 10:50 A.M.
Page 2 of 2 ANNUAL.2024 MEETING MINUTES
*****UPDATE 6/5/2023*****
Hurray! The 2023 Annual meeting was held on Saturday May 13, 2023 from 10am to 12:30. 35 guests and board members attended.
Three new board members were added to fill all available openings: Daniel Clark, Kreesha Sprung and Mario Haggerty. Joseph Head was elected President; David Czako as Vice-President & Roads committee chair; Jim Rogers as Treasurer; William Stephens as Secretary; Kreesha Sprung as Assistant Secretary; Dave Roberts as Building & Grounds committee chair.
Dave Czako gave a very definitive explanation of the road situation in Placid Bay. Simply put all paved roads are maintained by VDOT. All gravel roads are maintained by Westmoreland county thru annual tax paid by lot/homeowners as part of real estate taxes. PBCA has the ability to suggest to the county how to spend those funds, but ultimate control is with the county.
Jim Rogers gave a review of current financial standing of PBCA and a projection of expenses for the rest of the calendar year.
Dave Roberts gave an overview of current & recently completed projects: Drywall work in clubhouse; Painting of Pavilion; LOVE sign @ Shed; Re-siding and painting of Shed. Future projects include gravel for Boat Ramp Parking lot; Repair of concrete Boat Ramp; Repair of Boat Ramp Dock; Sealing all docks on Placid Bay lakes; Replace two ladders on T-Dock; Weed enforcement on dams; etc.
If you have any suggestions for projects to enhance our community, please contact us @ pbca.org@gmail.com